Article I: NameThis society shall be called ACM SZABIST Chapter.
Article II: Purpose
1. The Chapter organized will be operated exclusively for educational and scientific purposes to promote the following:
(a) An increased knowledge of and greater interest in the science, design, development, construction, languages, management and applications of modern computing.
(b) Greater interest in computing and its applications.
(c) A means of communication between persons having an interest in computing.
2. The Chapter will serve students at SZABIST.
3. The Chapter is chartered by the ACM.
Article III: Membership
1. Membership in the SZABIST Chapter shall be open to all ACM members and non-members.
2. Voting membership in the SZABIST Chapter shall be granted to chapter members who are also ACM members.
3. Membership shall be of two types:
Executive Body Membership
General Body Membership
Article IV: Officers
1. The officers of this Chapter shall be: Chairperson, Vice Chairperson, General Secretary, Treasurer, Chief Technical Officer, Chief Information officer, Chief Internal Auditor and Marketing Officer. These officers constitute the Executive Body.
2. At least three officers of the Chapter must be members of ACM. The Chairperson and the Vice Chairperson must be members of ACM.
3. The officers shall be elected by a plurality of the votes cast during the annual elections. They shall take office at the start of the next semester and serve for a period of one year.
4. All officers who are part of the executive body of ACM SZABIST chapter should have a CGPA greater than 3.0 and should not have failed in any course.
5. No officer may hold two positions in the executive body.
Article V: Duties of Officers
1. The Chairperson is the principal officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and procedures of the ACM and this Constitution. The Chairperson shall preside at all meetings of the chapter and of its Executive Body. The duties of the chairperson consist of but are not limited to:
(a) Ensuring the execution of one event per month.
(b) Assuring smooth and orderly progression of the Chapter.
(c) Eliminating roadblocks that may hinder members from executing their tasks successfully.
(d) Nominating the event in-charge.
(e) Developing strong ties with other communities of SZABIST.
2. The Vice Chairperson shall preside at meetings in the absence of the Chairperson, assist the Chairperson in the management of the Chapter, and perform other duties that may be assigned by the Chairperson.
3. The Secretary (or secretarial appointee) shall keep the minutes of all Chapter and Executive Body meetings. Other duties of the Secretary include:
(a) Maintaining the records of the Chapter.
(b) Preparation of the Chapter’s activity report and officer contact information, and submission of these to ACM Headquarters.
(c) Submission of any proposed amendment to this Constitution to the executive body. Proposed amendments must be approved as per Section 1 of Article X, before they can be submitted to the Chapter’s executive body for a vote.
(d) Perform other duties as assigned by the Chair.
4. The Treasurer shall collect dues, pay all bills, and maintain the Chapter’s financial records. Duties of the Treasurer also shall include:
(a) Obtaining finances from the Student’s Council for the activities of each semester.
(b) Preparing a tentative budget for the list of events that have been planned for the upcoming semester.
(c) Preparation of the event’s Financial Report for presentation to the Chapter at the post-event executive body meeting.
(d) Completion and submission of the Annual Financial Report to faculty sponsor.
(e) Performance of other duties as assigned by the Chair
5. The Chief Technical Officer shall be responsible for the scientific and technical issues within the Chapter. Other duties of the CTO include:
(a) Maintaining the ACM SZABIST chapter website.
(b) Providing technical support during all events.
(c) Performing other duties as assigned by the Chair
6. The Chief Information Officer shall be responsible for holding every bit of information that relates to the Chapter in any way. The following responsibilities come under the CIO’s jurisdiction:
(a) Content management at the ACM SZABIST website
(b) Collaborate with SZABIST faculty as well as students as and when required.
(c) Perform other duties as assigned by the Chair
7. The Chief Internal Auditor shall monitor the over all activities of ACM SZABIST chapter and report to the faculty sponsor. The responsibilities include:
(a) Validating the feasibility of the proposed list of events, for the upcoming semester, after analyzing the budget and other hindrances that may be present.
(b) Monitoring each member throughout the event and identifying those members who failed to complete their assigned tasks, during the post-event executive body meeting.
(c) Scrutinizing the post-event budget against the actual spending that has been made during the course of an event.
(d) Performing other duties as assigned by the Chair.
8. The marketing officer shall be responsible for the promotion and marketing of ACM SZABIST chapter and all the events and activities organized by the chapter. The responsibilities comprise of:
(a) Getting external or internal sponsors for events whenever needed.
(b) Ensuring that each event has a reasonable number of audience
(c) Marketing an event through fliers, banners and other suitable methods.
(d) Performing other duties as assigned by the Chair
Article VI: Faculty Sponsor
1. The faculty Sponsor shall be a voting member of ACM SZABIST Chapter and a full-time faculty member at SZABIST.
2. The faculty sponsor must be a member of ACM.
3. The Faculty Sponsor shall be generally responsible for the activities of the Chapter. Specifically, the Sponsor:
(a) Helps provide continuity from year to year as student leadership and personnel change.
(b) Promotes good student-faculty relationships.
(c) Helps maintain university standards in all activities of the Chapter.
(d) Exercises financial supervision, if necessary, by:
Promoting prompt payment of bills and collection of dues, and
Overseeing the settlement of all accounts in the event of dissolution of the Chapter; and
(e) Represents the Chapter interests to the faculty and administration.
Article VII: Meetings
1. Meetings shall be held as planned by the Chairperson and Executive body. The Chapter shall hold meetings only in places that are open and accessible to all members of the Association.
2. There shall be a minimum of two executive body and one general body meeting each month.
3. Every event shall be followed by a post-event meeting.
4. The tentative budget and the list of events for the upcoming semester shall be presented in the first meeting of the semester.
5. Every executive body member should be present in all meetings. In case of three absences; the member shall be monitored under probation.
Article VIII: Events
All events shall be planned by the executive body with mutual agreement.
For each event an event in-charge shall be selected by the executive body
The event in-charge will be a member of the executive body and will manage the entire event.
The event in-charge will assign and coordinate duties to the chapter members. A task list will be uploaded along with the deadlines of each task.
After the event, the in-charge will document the details of the event in the form of a report and submit it the executive body and faculty sponsor.
Article IX: Elections Section
1. Nominating Committee.
The Nominating Committee shall be a standing committee consisting of three members of the executive body and the faculty sponsor. Nominating Committee members shall be appointed by the Chairperson and confirmed by executive body. No member of the Nominating Committee may be a candidate for any office for which that Nominating Committee is responsible for nominating candidates. The Nominating Committee shall be responsible for nominating candidates for the position of Chairperson within the Chapter.
Section 2. Elections Committee.
The Elections Committee shall be a standing committee consisting of three members of the executive body. Each year at least one new member shall replace a retiring member of the Committee. The Elections Committee cannot consist of more than one student from the same batch. The appointment of a Member to the Elections Committee shall be made by the Chairperson and confirmed by the Executive Body. The Elections Committee shall be responsible for coordinating and supervising the conduct of elections.
Section 3. Nominations.
The Nominating Committee shall nominate candidates for the position of Chairperson, to be filled in after the forth coming elections. The Nominating Committee shall make every effort to insure nominations on an extensive basis. There shall be at least three nominees for the office to be filled in the forthcoming elections.
Section 4. Voting Process.
Voters must be general body members of ACM SZABIST chapter. Each voter shall be allowed to cast only one vote. Voting dates and times shall be communicated to all stakeholders by the Secretary through email. The voting process shall continue for three days. The vacancy shall then be filled by taking the candidate receiving the largest number of votes.
Section 5. In case of Draw.
If at any time, there happen a draw between nominated candidates (in any category), other candidates of the respective category will decide the final personnel to be elected.
Article X: Amendments Section
1. Constitution.
The Constitution may be amended, following an affirmative vote by:
A two-thirds majority of all of the members of the executive body taken at an actual meeting as described in Article VII of this Constitution.
The affirmative vote of at least two-thirds of the executive members balloting, provided that ballots are received from at least 60 percent of the Members of the Association.
Proposed amendments to this Constitution shall be submitted to the executive body members for ballot upon the affirmative vote of two-thirds of all the general body members of the Chapter.
The Secretary shall renumber the articles and sections of the Constitution as may be occasioned by amendments of insertion and deletion.
Section 2. Notification.
Any additions or changes in the Constitution shall be reported by the Secretary to the membership by mail and posted on the ACM SZABIST Chapter website.